Now Hiring! Foundation Admin. Assistant Applications Due 4/7

TITLE:                                   Administrative Assistant

ORGANIZATION:                Sequoia Park Zoo Foundation

REPORTS TO:                     Executive Director

LOCATION:                          Eureka, CA

HOURS:                                Minimum 20 hours, seasonally up to 40 hours per week

GENERAL SUMMARY:  The SPZF Administrative Assistant performs activities that are important to the operations of a busy, successful non-profit organization. The Administrative Assistant is responsible for office support functions including managing a constituent database, performing basic bookkeeping tasks and supporting Zoo events and fundraising activities. This person works closely with the Executive Director and is a support staff member for all functions in the Foundation Office. The ideal candidate is highly detail oriented and can work successfully with a variety of people and personalities.



  • Enter all incoming donations into donor management software and provide ongoing monitoring of donations and donor support as directed by the Executive Director
  • Generate thank you letters and other donor related correspondence in a timely manner
  • Maintain accurate data on all constituents, updating contact information, donation history and communications
  • Basic reconciliation and bookkeeping with assistance from Foundation accounting office
  • Checks the Foundation PO Box, performs general mailings including managing bulk mailings and NCOA returned mail address updates
  • Responsible for basic grant reporting as instructed by Executive Director
  • Answer general emails and voicemail from Zoo donors, stakeholders and visitors in a timely manner
  • Assist in ensuring and maintaining a clean and organized office space
  • Assist with recycling and trash duties in conjunction with SPZF staff
  • General filing and digital file maintenance
  • Maintain and organize SPZF storage area and visit storage for various tasks
  • Manage donation requests from other community non-profits
  • Basic errands
  • Maintain a friendly, professional demeanor, be comfortable working with the public and answering the phone on behalf of the Foundation
  • Various other administrative duties as assigned to support the Executive Director


  • Administrative assistance with all events including volunteer support and management, auction support, assisting with scheduling ZooXclusive experiences, donation entries and thank you letters as needed.
  • Day-of-event duties may include merchandise sales, ticketing, entry management, set-up and breakdown, among others
  • Assist with set-up needs related to donor experiences.


  • Flexibility, ability to multi-task, prioritize, be detail-oriented and participate in creative problem-solving
  • Excellent written and verbal communication skills
  • Database experience required
  • Experience using Word, Excel, Google calendars, Outlook and general database management
  • Able to work well independently and within a team environment
  • Friendly and outgoing manner with the public in any setting
  • Able to exercise discretion and maintain confidential or sensitive information
  • Ability to work weekends and evenings for special events if needed
  • Personal vehicle and valid driver’s license required


This position requires frequent computer use and occasional lifting of up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


This is a Minimum 20 hours, seasonally up to 40 hours per week, compensation commensurate with experience. Mileage reimbursement made at the Federal Mileage rate.